Assistant Director of Operations

Status: Full-time

Payment: See below

Latinos Progresando’s Assistant Director of Operations is a newly created position to support the organization’s growing staff and facilities. Reporting to the Chief Operating Officer, this role coordinates people and organizational operations for a team of 25 employees in two locations. The role best suits a detail-oriented self-starter who enjoys working behind the scenes to make things run smoothly.

Latinos Progresando is a Chicago-based nonprofit organization with the mission to elevate the well-being of the Mexican community. Founded in 1998, Latinos Progresando provides a solid foundation through immigration legal services, builds connections to promote wellness and wealth, and amplifies Mexican voice in civic and cultural life.

Responsibilities

Operations

  • Maintain and oversee organizational calendars, ensuring timely execution of key tasks and effective staff communication regarding deadlines and events
  • Help organize staff meetings, outings, and trainings
  • Assist in budget tracking and invoice processing for operational expenses
  • Track vendor contracts and, working with the COO, ensure timely renewal or cancelation of contracts and policies; create and maintain vendor files
  • Support IT and equipment needs by coordinating with external vendors, including facilitating support and repairs for employee equipment, maintaining inventory and monitoring warranties, and identifying emerging needs
  • Support the operation of LP’s facilities by identifying and reporting maintenance and security issues, coordinating vendors, assisting with furniture and equipment setup, responding to staff requests in a timely manner and maintaining accurate records
  • Oversee office and janitorial supplies inventory and coordinate purchases

Human Resources

  • Assist in employee recruitment processes, including posting job openings, screening resumes, and scheduling interviews; maintain job description library
  • Support new hire onboarding and orientation
  • Maintain accurate and confidential employee records and HR files
  • Assist with benefits administration, including enrollment and employee inquiries
  • Draft and send internal communications regarding policies, procedures, professional development opportunities, events, and related matters
  • Ensure compliance with employment laws and organizational policies
  • Update organizational chart, staff directory, and related documents as needed
  • Support the annual performance evaluation process
Responsibilities may also include other duties as assigned.

Requirements

  • Minimum 3 years of relevant experience
  • Proficiency in Microsoft Office Suite and Google tools
  • Initiative and ability to engage multiple, diverse stakeholders to achieve shared goals
  • Ability to multitask and prioritize
  • Strong attention to detail and organizational skills
  • Effective communication and problem-solving skills
  • Comfortable and confident in a fast-paced environment
  • Punctual and reliable
  • Ability to speak and write in both English and Spanish a plus

This position’s full-time salary starts at $58,000, commensurate with experience. Latinos Progresando offers health and dental benefits, 401k, and ample paid time off, including paid holidays.

Latinos Progresando provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Latinos Progresando is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, please contact us prior to an interview; no candidate will be penalized for requesting an accommodation.

Interested candidates should email resume and cover letter, with the subject line “Assistant Director of Operations” to careers@latinospro.org. Incomplete applications will not be reviewed.